Your suppliers, plugged into SAP.
Purchase orders, delivery dates, dispatches, GRN status, invoices and payments — shared with every vendor through one secure portal, synced two-way with your SAP Business One. AI reads every vendor invoice and flags problems before they reach accounts. No chasing on phone. No re-typing. One clear view of your supply side.
Here's everything open with your buyer today
Open POs
To Acknowledge
Deliveries this week
Payment Due
Portal modules
SAP Business One sync
Vendor self-service
Re-typing of vendor invoices
Built for how Indian purchase teams really work
From the first vendor registration to the final payment advice — every step your purchase, stores and accounts teams handle today on phone, email and Excel.
Vendor Onboarding & KYC
New suppliers register themselves. Your team verifies once, and SAP gets a clean vendor.
- GST, PAN, MSME (Udyam) & bank details
- AI reads GST certificate, PAN & cheque
- Purchase → accounts approval chain
- Approved vendor created in SAP as Business Partner
Vendor Master from SAP
Your existing SAP vendors don't start from zero — they're invited straight from SAP.
- Vendors, contacts & addresses synced
- One-click invite email with secure link
- Bank-detail changes need your approval
- Same vendors available in GloryTech CRM
Purchase Orders & Acknowledgement
Every PO released in SAP appears in the vendor's portal — with PDF and your terms.
- Accept, or propose a new date / quantity
- Amendments shown with version history
- Reminders for un-acknowledged POs
- Confirmed date written back to SAP
Dispatch & ASN, checked against the PO
Vendors tell you what's coming before the truck leaves — and the portal stops wrong quantities at the source.
- Open PO quantity per line, live from SAP
- Vehicle, LR, e-way bill & batch / heat no.
- Attach invoice copy & test certificates
- Creates a draft Goods Receipt PO for stores
GRN & Quality Status
Vendors see what was received, accepted or rejected — straight from SAP GRPO and goods returns.
- Accepted / rejected qty per line
- Rejection reason & debit notes
- No more "did you receive it?" calls
AI Invoice Reading & 3-Way MatchAI
Vendors upload a PDF or a phone photo. AI reads it and matches quantity, rate and tax with the PO and GRN before accounts even looks.
Payments & TDS
Payment status, UTR, TDS deducted and due dates — from SAP outgoing payments, visible to the vendor 24×7.
MSME 45-Day Tracker
MSME vendors and invoices nearing the 45-day payment limit are flagged early for your accounts team.
Ledger & Statements
Vendor ledger, payment advice and TDS certificates — download any time.
AI Vendor AssistantAI
Answers “where is my payment?” 24×7 from SAP data. Everything else goes to the right buyer.
Scorecard & RiskAI
On-time delivery and rejection %, plus AI alerts for POs likely to arrive late.
Multi-Company & Roles
Many SAP companies, branch-wise buyers and screen-level permissions.
Your portal and SAP, always in sync
Vendors, POs, GRNs and payments flow from SAP into the portal. New vendors, confirmed dates, ASNs and invoices flow back — only after your team approves. SAP stays the single source of truth.
GloryTech Vendor Portal
Web · mobile-friendly · for vendors, buyers, stores & accounts
GloryTech Sync Engine
Same engine as GloryTech CRM
SAP Business One
On HANA or MS SQL · single source of truth
Your team approves first
Vendor data lands as drafts. Nothing is posted in SAP until a buyer or accountant says OK.
SAP rules stay intact
Documents are posted through SAP's official interfaces, so every SAP validation still applies.
Scheduled + on-demand
Background jobs keep POs and payments fresh; admins can re-run any sync with one click.
Full sync log
Every job, record count, error and retry — visible to admins, nothing hidden.
SAP ⇄ Vendor Portal — job history
A sample admin screen (sample data)
| Job | Status | Records | Duration | Started | |
|---|---|---|---|---|---|
| Purchase Orders (Released) | Running | 86 / 214 | 00:19 | 29 Oct, 10:02 | |
| Vendor Master & Contacts | Success | 642 | 00:48 | 29 Oct, 10:00 | Re-run |
| Goods Receipt PO & Returns | Success | 1,128 | 01:06 | 29 Oct, 09:45 | Re-run |
| Draft AP Invoices → SAP | Failed · auto-retry | — | 00:03 | 29 Oct, 09:30 | Re-run |
AI that does the boring checks
AI reads vendor documents, spots mistakes and answers routine questions. Your team still approves everything that goes into SAP.
Reads every invoice
PDF, scan or phone photo: invoice no., GSTIN, HSN, quantities, rates and tax are filled in. No typing.
Explains mismatches
Instead of “match failed”, you read “12 kg less was received on line 2 than invoiced”.
Catches duplicates & fraud
The same invoice twice, a GSTIN that doesn't match, or a bank change just before a big payment.
Checks KYC documents
Reads the GST certificate, PAN and cancelled cheque, and checks the names match the registration.
Predicts late deliveries
Learns from each vendor's history and warns buyers about POs at risk, before the line stops.
Answers vendors 24×7
“Where is my payment?” answered from SAP in English, Hindi or Gujarati, so your team gets fewer calls.
Date 29-10-2026 · PO PO-45096LDPE Liner Bag 24"
HSN 3923 · 15,000 × ₹13.00CGST 9% · SGST 9%
Total ₹2,30,100
Every AI result is shown with its reason, can be corrected, and needs a person's approval before it reaches SAP.
CRM sells. Vendor Portal buys. SAP connects both.
Already using GloryTech CRM? The Vendor Portal plugs into the same SAP masters, sync engine and logins — so your sales and purchase sides finally see each other.
GloryTech CRM
Sales team · customers
SAP Business One
Shared masters · single source of truth
Vendor Portal
Purchase team · vendors
One partner master
Vendors are taken from SAP and shared by CRM and portal. A party that is both customer and supplier stays one record.
Promise dates you can keep
CRM sales order → back-to-back PO in SAP → vendor confirms the date in the portal → sales sees when material will arrive.
Vendor visits in CRM
Purchase team plans vendor visits, audits and follow-ups with the CRM's visit planner and tasks.
One login, one admin
Same users, roles, hierarchy, notification bell and sync log across CRM and Vendor Portal.
One smooth journey, six simple steps
Click any step to see what happens there.
Onboard vendors once, cleanly
Existing SAP vendors get an invite link; new suppliers fill a guided registration form with GST, PAN, MSME and bank details.
- Vendors pulled from SAP, invited in one click
- Documents uploaded & verified
- Purchase → accounts approval
- Created in SAP as a Business Partner
Clean screens your vendors will actually use
Simple enough for a small supplier, powerful enough for your purchase head.
Open POs
14 · ₹38.6 LTo acknowledge
3 POsDue this week
5 deliveriesBuyer
Purchase Dept · Rajkot Plant| PO No. | Date | Items | PO Value | Deliver by | Status | |
|---|---|---|---|---|---|---|
| PO-45120 | 28 Oct | Corrugated Box 5-ply20,000 nos · 450×300×300 | ₹6,84,000 | 04 Nov | To acknowledge | Acknowledge |
| PO-45133 | 29 Oct | Corrugated Sheets 3-ply8,000 nos | ₹3,12,000 | 10 Nov | New date proposed | View |
| PO-45108 | 24 Oct | Stretch Film 23 mic1,200 kg · 2 lines | ₹2,46,000 | 31 Oct | ASN sent | Track |
| PO-45096 | 20 Oct | LDPE Liner Bag 24"15,000 nos | ₹1,95,000 | 27 Oct | Fully received | Invoice |
| PO-45071 | 14 Oct | Printed Labels 100×5050,000 nos | ₹92,500 | 22 Oct | Invoiced | View |
POs appear the moment they're released in SAP · PDF with your terms & conditions
ASN No.
ASN/26-27/0091Against PO (from SAP)
PO-45108 · Stretch FilmVehicle / LR No.
GJ03 AB 4821 · LR 77810E-way Bill
3510 2234 8891 · valid 2 days| Item | PO Qty | Received | Open Qty | This Dispatch | Batch No. | Arriving |
|---|---|---|---|---|---|---|
| Stretch Film 23 mic × 500 mm | 900 kg | 400 kg | 500 kg | 500 kg | B-2610-14 | 31 Oct, 11:00 |
| Stretch Film 23 mic × 250 mm | 300 kg | 0 kg | 300 kg | 300 kg | B-2610-15 | 31 Oct, 11:00 |
Gate & stores see the ASN before the truck arrives · creates a draft GRPO in SAP
| Invoice No. | Against | Amount | 3-way Match | In SAP | Due Date | Payment |
|---|---|---|---|---|---|---|
| INV/26-27/341 | PO-45096 · GRPO-8790 | ₹2,30,100 | PO ✓ GRN ✓ Rate ✓ | AP 61420 | 26 Nov | Scheduled 5 Nov |
| INV/26-27/322 | PO-45108 · GRPO-8812 | ₹2,90,280 | AI: 12 kg short in GRN | Under review | — | — |
| INV/26-27/301 | PO-45071 · GRPO-8744 | ₹1,09,150 | Matched | AP 61377 | 21 Nov | Paid · UTR …4521 |
| INV/26-27/289 | PO-44980 · GRPO-8701 | ₹84,960 | Matched | AP 61302 | 14 Nov | Paid · TDS ₹720 |
Outstanding
₹12,40,500Paid this month
₹8,92,310TDS this FY
₹7,650AI reads each uploaded invoice · status, AP invoice no., payments & TDS are read live from SAP Business One
AI alert: Rajdhani Logistics was late on 4 of the last 6 deliveries — 2 open POs at risk · drill down by vendor or item
These are snapshots. Want to click around the real thing?
Open the Live Preview20 ready reports, straight from portal & SAP
Filter by vendor, buyer, month, company or item. Export to Excel in one click.
Your vendors, connected from any phone
The portal runs in any phone browser — so even a small supplier can acknowledge a PO or send an ASN from the factory floor, without training.
Confirm date & quantity on the go
Snap the LR copy & invoice
Payment, UTR & TDS in plain words
New PO, GRN, rejection & payment
Less chasing, more control — on both sides
A vendor portal is not just a website for suppliers. It takes daily phone calls, emails and re-typing off your team's plate.
For your purchase, stores & accounts team
- Far fewer "where is my payment?" and "when will it come?" calls
- Know delivery dates and quantities before the truck leaves
- Vendor invoices come in already read by AI and matched to PO and GRN — no re-typing in SAP
- AI flags duplicate invoices and risky bank-detail changes before money moves
- A clean vendor master: GST, PAN, MSME and bank verified once, changes approved
- MSME 45-day payment limits visible before they are missed
- Real vendor performance data for your next negotiation
For your vendors
- See every PO the moment it is released, with the PDF
- Confirm or propose dates and quantities online
- Send dispatch details once, without long calls
- Track each invoice up to payment, with UTR and TDS — or just ask the AI assistant
- Download ledger statements and TDS certificates any time
- Works on any phone — nothing to install, nothing to pay
Fits your purchase process
Your approval chain, matching rules, fields and formats — we configure the portal around you, not the other way round.
SAP experts in-house
Our team works with SAP Business One every day — HANA, SQL, add-ons and integrations.
Your cloud, your data
Host on AWS, Azure or on-premise. Each vendor sees only their own documents, over secure APIs.
Built for SAP B1, shaped for you
Built on the same proven core as GloryTech CRM — login, roles, approvals, reports and the SAP sync engine — and configured around your purchase process.
| GloryTech Vendor Portal | Email + Excel + calls | Generic supplier portal | |
|---|---|---|---|
| SAP Business One integration | Built in, two-way | Manual re-typing | Extra connector or custom work |
| Existing SAP vendors onboarded | Pulled from SAP, invited in one click | — | Re-registered or imported |
| PO acknowledgement & delivery dates | Online, written back to SAP | Phone and email follow-ups | Usually, but kept outside SAP |
| Invoice matching with PO & GRN | Automatic, before accounts sees it | Checked by hand | Varies by product |
| AI invoice reading & checks | Built in, with human approval | Typed and checked by hand | Paid add-on, if available |
| GST, TDS & MSME 45-day rules | Built in | Manual | Often not India-ready |
| Link with your CRM | Native with GloryTech CRM | — | Separate system |
| Where your data lives | Your own cloud or server | Inboxes & phones | Vendor's cloud |
From kick-off to go-live, phase by phase
Map your purchase flow
PO, GRN, QC, invoice and payment steps, approvals and reports.
Shape the portal
Modules, fields, matching rules, roles and print formats.
Connect SAP B1
Vendor & PO sync, draft GRPO and AP invoice posting, tested on your data.
Invite your vendors
Train your team, then roll out to vendors in batches with a simple guide.
Support & enhance
Ongoing support and new features as you grow.
A team you can meet, call and trust
GloryTech Solutions is a Rajkot-based IT company building custom ERP, CRM, SAP Business One add-ons and cloud & cybersecurity solutions. We help manufacturers, traders and service businesses replace scattered Excel sheets and off-the-shelf tools with software built around their process.
Head office
Rajkot, GujaratServing
Gujarat, Maharashtra & IndiaFocus
Custom ERP, CRM & portalsAlso
SAP B1 add-ons, Cloud, Security“GloryTech Solutions has been very helpful with our SAP Business One requirements. Their team understands both the technical and functional side, which made implementation much easier.”SPSneha PatelFinance Manager
“GloryTech Solutions has become a reliable technology partner for our business. They understand our requirements, suggest practical solutions, and provide good after-development support.”MTMehul TrivediManaging Director
Frequently asked
Is this a ready product or a custom project?
Both. The Vendor Portal is built on the same core as GloryTech CRM — logins, roles, approvals, reports and the SAP sync engine — and then configured for your purchase process: your approval chain, matching rules, fields and formats.
How do our existing SAP vendors get access?
Vendors, contacts and addresses are synced from SAP. Your buyer selects the vendors to invite, and each one gets an email with a secure link to set a password. New suppliers can register themselves through the onboarding form.
What does the AI actually do — and does it post anything by itself?
AI reads invoices and KYC documents, explains mismatches in plain words, flags duplicates, risky bank changes and late-delivery risk, and answers routine vendor questions from your SAP data. It never posts anything on its own: every invoice, vendor and bank change still needs a person's approval, and each AI feature can be switched off.
Do vendors need to pay or install anything?
No. The portal runs in any browser on a computer or phone. Vendors only need an email ID and the invite link.
Does anything go into SAP without our approval?
No. ASNs become draft goods receipts and vendor invoices become draft AP invoices. New vendors, KYC and bank-detail changes are posted only after your purchase or accounts team approves them.
Can a vendor change their own bank details?
They can request a change with a cancelled cheque or bank letter. It is applied in SAP only after your accounts team approves it, with a full audit trail — which protects you against payment fraud.
Do we need GloryTech CRM to use the Vendor Portal?
No, it works on its own with SAP Business One. With GloryTech CRM you also get one shared partner master, a single login and admin, and purchase delivery dates visible against sales orders.
Can one vendor see another vendor's data?
Never. Each vendor sees only their own POs, receipts, invoices and payments. On your side, buyers can be limited by company, branch or item group.
Which SAP Business One versions do you support?
SAP Business One on both SAP HANA and Microsoft SQL Server. We read data with optimised queries and post documents through SAP's official interfaces (Service Layer / DI API).
Will the portal slow down our SAP system?
No. Data is synced in the background on a schedule you choose, and the portal works on its own database — so your SAP users and your vendors never compete for speed.
We run more than one SAP company. Is that supported?
Yes. Vendors supplying to several of your companies use one login and switch between companies, and your buyers see only the companies they are allowed to.
How is the price decided?
It depends on the modules you need, the number of internal users and the integration scope. After a discovery call we share a clear, phase-wise scope and quote, so you know what each phase costs before anything starts.
How long does implementation take?
We roll out phase-wise. Vendor master sync, POs and acknowledgements usually come first; ASN, invoices and payments follow based on your priorities.
Ready to stop chasing
your suppliers?
Book a 30-minute live walkthrough. We'll show you GloryTech Vendor Portal working with SAP Business One — and how it fits your purchase process.
Email or WhatsApp us your vendor count and what you want to fix.
We understand your process and show the portal on real screens.
A clear written plan, so you know the cost of every phase upfront.